Tender: Care Finder Service
About this Opportunity:
WA Primary Health Alliance (WAPHA) is leading the commissioning and implementation of the care finder program in Perth North PHN, Perth South PHN and Country WA PHN regions. WAPHA is seeking submissions from organisations to provide specialist and intensive assistance to help people within the care finder target population to understand and access aged care and connect with other relevant supports in the community under a contract from 01 January 2023 to 30 June 2025.
The Royal Commission into Aged Care Quality and Safety heard throughout its inquiry that aged care needs to have a much greater face-to-face presence. It recommended a workforce of care finders be funded to provide mainly face-to-face support to help people navigate and access aged care. The care finder service was announced in the 2021-22 Budget as part of the Connecting Senior Australians to Aged Care Services measure to be delivered through Primary Health Networks (PHNs).
Care finders will:
- provide specialist and intensive assistance to help people to understand and access aged care and connect with other relevant supports in the community
- specifically target people who have one or more reasons for requiring intensive support to interact with My Aged Care (either through the website, contact centre or face-to-face in Services Australia service centres), access aged care services and/or access other relevant supports in the community
A policy guidance for the care finder program was published on the Department of Health and Aged Care’s website and is available here.
The needs assessment identifies priority locations for the provision of generalist and specialist care finder services in each PHN region. Preference will be given to applications focusing on these key locations and priority areas/ key target groups. Please find the needs assessment for each PHN region listed under the Request Documents section.
A non-mandatory meeting was held online on Wednesday 21 September 2022. Please follow this link for the recording of the session: WA Primary Health Alliance Request Briefing – Care Finders
Queries and Responses
Please raise all queries via email to firstname.lastname@example.org and WAPHA will publish responses here.
Please submit the completed submission form/s, budget, non-conformance schedule (if applicable) and other attachments you wish to submit as part of your application to email@example.com. Tender Closing date is Thursday 6 October 2022 2.00PM (AWST). Submission is to be no larger than 20MB.
Note: A submission for each PHN region is required
Care Finder Service for Senior Australians who require specialist and intensive assistance to understand and access aged care and connect with other relevant supports in the community
- RFT2022-1_Part A – Background and Information
- RFT2022-1_Part B – Conditions of Request
- RFT2022-1_Part C.1 – Draft Services Agreement
- RFT2022-1_Part C.2 – Draft Activity Schedule_Tender
- RFT2022-1_Part D.1 – Submission Form_Country WA PHN
- RFT2022-1_Part D.1 – Submission Form_Perth North PHN
- RFT2022-1_Part D.1 – Submission Form_Perth South PHN
- RFT2022-1_Part D.2-Budget Template
- RFT2022-1_Part D.3 – Non Conformances Schedule
- WAPHA Care Finder Needs Assessment Summary – Country WA PHN
- WAPHA Care Finder Needs Assessment Summary – Perth North PHN
- WAPHA Care Finder Needs Assessment Summary – Perth South PHN
Summary care finder evaluation plan and MDS reporting:
Please check the webpage regularly for any updates in the Q&A section. Click the question to expand for more.
Answer: For this tender process, Respondents are to only complete and submit a budget for their first full financial year in operation being 1 July 2023 to 30 June 2024. The other financial years do not need a budget submitted as part of their response. Part D.2 – Budget Template has been prepopulated with this financial year.
Answer: Allocated Fees: The Fees you have allocated for in your Part D.1-Submission Form for the 2023/24 financial year for this Aged Care (AC) specific fee stream.
Answer: Yes, the terms “individuals” and “clients” are being used interchangeably in this context.
Answer: Please refer to Part C.2. Draft Activity Schedule under B.4 Conflicts of Interest. Please also refer to Section 10 of the Care Finder Policy Guidance – particular consideration in the care finder context is that conflicts of interest (actual, potential or perceived) do not influence, impact or restrict optimal consumer choice. These requirements would apply to an aged care service provider who also sought to be a care finder organisation.
Answer: Please refer to Section 5.6 of the Care Finder Policy Guidance – reference to service partners as intermediaries (such as health professionals, aged care and disability sector professionals and people from within community and voluntary organisations). Respondents should consider how formal partnerships or operational referral relationships could assist in addressing this criteria.
Answer: Key locations refers to the both the location of premises and locations of service footprint
Answer: If the specific group is not listed in the drop down menu, please select “Other” and specify proposed target group(s) in free text
- Part A Background and Information Section 1.2.2 (page 3) states ‘Respondents are to ensure that Submissions are no larger than 20MB’
-Part B Conditions of Request -
Section 5.1 (page 3) states ‘The maximum size for submissions via email is 24MB’
Section 5.2 (page 3) ‘the Submission cannot be more than 2GB in total.
Answer: The limit is 20MB
Answer: A zipped folder will be accepted only if it is larger than 20MB
Answer: Fees to be ex GST
Answer: WAPHA is open to a consideration of alliances or collaborations amongst providers aimed at improving access to care finder services for “at risk” populations. Such as proposals would need to be provider led with a lead agency nominated. PHNs have a role in supporting continuous improvement and systems integration for the care finder program rather leading linkages between specific service providers.
Answer: A submission for each PHN must be made separately addressing the local need of each proposed service catchment area noting any other proposed cross PHN arrangements as relevant.
Answer: An independent evaluator (Australian Healthcare Associates) have been engaged by the Department of Health and Aged Care to manage a national and ongoing evaluation of the care finder program. The summary of the national evaluation hosted on WAPHA’s Care Finder Tender website includes details of this will operate. In particular, Section 5.2 of the evaluation describes that care finder organisations will be emailed a data submission link on the 1st of each month, or next business day. This will enable care finder organisations to enter their data for the month’s reporting period. It is WAPHA’s understanding that technical support to assist care finder organisations will be provided through this platform.
Answer: Each care finder organisation will be responsible for developing their own operational guidelines as relevant. There is no national branding of the care finder program unlike for example, national branding of the Australian Government funded headspace mental health program.
Answer: Further resources to support care finder organisations commissioned by the PHN network will be available in the near future. Organisations will not be required to use these resources but it is expected that information to support recruitment consistent with identified care finder competencies will be included.
Answer: Requirements regarding submissions of policies is described in Part D: Submission Form.
Answer: There are no targets allocated to each care finder organisation or region. Respondents are asked to estimate direct hours of service delivery for each budget in each PHN only as part of WAPHA’s consideration of the value for money proposition for a submission.
Answer: No, there is no cap for each tender. Respondents my allocate fees to reflect their proposed service.
Answer: Care finder needs assessment data uses 2016 census data and not current population data held by any local government. To avoid any confusion respondents should state on which data set they are basing their financial and other resource estimates.
Answer: Please provide an explanation below each question in the submission form.
Answer: WAPHA will consider how each submission addresses the care finder needs of various target groups in any location. Consideration will also be given to how the limited amount of funding available is most efficiently allocated to address the care finder needs of each care finder target populations.
Answer: Organisations are permitted to make submissions for more than one PHN region. WAPHA will consider the most appropriate number of provider organisations in each PHN region dependent on the needs of the care finder target populations being addressed in the submission and on the maximum funding available in each PHN region.
Answer: The Respondent is to provide a budget rationale/justification for whichever type of service they intend to offer as part of their submission.
Answer: There is no requirement identified in Care Finder Policy Guidance regarding showing proof of Aboriginality. This requirement may be applied by other service providers however, when a care finder client is navigated to seek to access to a service directly.
Answer: There is no indicative number for a full time case load. Respondents should determine their full time case load based on their understanding and experience of providing person centred services to the relevant care finder target population.
Answer: Respondent is to choose an example of a service, what outcomes were achieved and how the project/service was evaluated for reporting purposes. A long response is not necessary, a summary would suffice.
Answer: Respondents are to list partnerships and to indicate whether relationships are formal or informal. The response should include how these partnerships could relate to care finders. We would like to hear how you worked/propose to work in a stepped care model.