Head to Health Adult Mental Health Satellite (Balga/Mirrabooka)
Please note this tender is now closed
About this Opportunity:
WA Primary Health Alliance (WAPHA) is leading the commissioning and implementation of the Head to Health Site in Perth North PHN region. WAPHA is seeking submissions from organisations to provide a Head to Health Adult Mental Health Satellite in Balga/Mirrabooka.
Head to Health is a Commonwealth initiative in adult mental health support that seeks to address the complexity of the mental health system and support adults who require mental health support at any level to be connected to appropriate, effective, and well-integrated services.
This activity is underpinned by the Service Model for Head to Health Adult Mental Health Centres and Satellites – Refer to Australian Government, Department of Health – Revised , June 2021 for further information.
A non-mandatory meeting will be held via Microsoft Teams Meeting at 10:00am on Thursday 1 December 2022. Please register your interest to firstname.lastname@example.org and a teams meeting invite will be emailed.
Queries and Responses
Please raise all queries via email to email@example.com and WAPHA will publish responses on this webpage. The opportunity to submit queries will close on COB 16 January 2023.
Please submit the completed submission form, budget, non-conformance schedule and other attachments you wish to submit as part of your application to firstname.lastname@example.org. Tender Closing Date is Thursday 19 January 2023 at 2:00PM (AWST). Submission is to be no larger than 20MB.
Note: A separate submission for each of RFT2022-2 and RFT2022-3 is required (if applicable).
- Part A – Request information and background (read and keep)
- Part B – Conditions of Request (read and keep)
- Part C – Draft Agreement Documents – Consisting of the following attachments:
- Service Agreement (read and keep)
- Draft Activity Schedule (read and keep)
- Part D – Submission – Consisting of the following attachments:
- Submission Form Addendum 1 (complete and submit)
- Budget Template (complete and submit)
- Non-Conformance Schedule (complete and submit if required)
Please check the webpage regularly for any updates in the Q&A section.
Click the question to expand for more.
As per Item 3.2 Service Methodology, (3), (e) of Part D 1 Submission Form, the respondent is required to include operating hours (satellite only) as part of response.
As per the description of Head to Head satellites under Item B.2 Activity Requirements of Part C – Activity Schedule (pg 2), satellites are collaborative mental health services, embedded within existing primary care settings. This would include colocation with a GP or other allied health service provider.
An FTE requirement has not been set for satellites. As per Item 3.2 Service Methodology, (3), (f) of Part D 1 Submission Form, the respondent, is required to include details of staffing roles and FTE as part of response.
Currently, WAPHA is only able to receive tender submissions via email. A single zip folder no larger than 20MB is the maximum that can safely be processed via our email system.
On Part D 1 Submission Form. The following amendments have been made to:
(a) Item 3.1 Experience, (3) has been removed
(b) Item 3.2 Service Methodology (2) has been amended to remove reference to South East region Armadale and Gosnells.
(c) Item 3.2 Service Methodology (3) has been removed.
Staffing models for the sites should be developed in line with a suitable clinical governance framework to support the model of service, including ensuring the risks of supporting individuals who may be experiencing high distress are safely managed, and attending to appropriate ongoing support, supervision and training for all staff, including peer support workers.
No, however accreditation against the Standard must be obtained prior to 30 June 2023.
The Head to Health Assessment and Referral Phone Service provider is required to be able to make appointment bookings and have oversight of waitlists via the Head to Health centre and satellite(s) ICT system.
To enable intake data, captured via the Head to Health Intake and Data Management System https://headtohealth.intake.org.au, to be digitally transferred to the Contractors, Client Information System for ease of reporting to the Primary Mental Health Care Minimum Data Set (PMHC-MDS) an Application Programming Interface (API) will be required.
1.Level of detail required – can a summary of the proposed changes be provided in one line or should each change be detailed separately?
2.Eligibility – will respondents be excluded if non-conformances are declared even if they are not deemed to be an indication of suitability to provide services?
- When completing Part D 3 – Non-Conformances Schedule please ensure each change is detailed and referenced separately as per template provided.
- The Evaluation Panel will assess all information provided by the Respondent in their organisations submission.
As per Part C – Activity Schedule, B.2.16 Commonwealth Data Requirements, page 13, compliance with the requirements of PMHC-MDS including the Adult Mental Health Centre Minimum Data Set (AMHC-MDS) specification subset is required.
Further detail and information on the PMHC-MDS and the requirements that must be followed can be found at the following link: https://pmhc-mds.com/ and https://strategic-data-pty-ltd-pmhc-mds-specamhc.readthedocs-hosted.com/en/latest/
Specifications of the data items to be collected in the PMHC MDS (Version 4) can be found at the following link is https://docs.pmhc-mds.com/
As per Part C – Activity Schedule, B.2.3.1 Service Establishment, Item (5) ICT integration, page 5, (a) with the local WA Head to Health Assessment and Referral Phone Service provider to enable real time appointment booking and oversight of waitlists.
No, referees are not required as part of response to this request.
A budget for each year of the contract term is not required as part of the submission.
As per Part D 1 – Submission Form, Item 4.0 Budget, page 6 only submit the budget template provided with the Request documents at Part D-2 Budget Template for 2023/24 on the basis that this represents a normal full year’s operational expenditure (e.g. allocate full year’s budget as if it was going to be used on a complete basis).